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Notary Public Registration

A Notary Public is a public officer constituted by law to serve the public in certain legal matters, usually involving estates, deeds, mortgages and a variety of business agreements. A notary's main function is to witness and authenticate the execution, or signing, of certain kinds of documents. Performing this task is known as notarization. This is often necessary to make a document legally binding.

Notary Search

Apostille or State Seal

On occasion you may encounter a document that requires an Apostille, or State Seal, which attests to the legal status of the document and authenticates the signatures of notaries and some public officials, such as Judges, County Clerks, and the State Registrar of Vital Statistics. An Apostille can only be applied to a document by the New Jersey Department of Treasury. If you need an Apostille on a document that you have notarized, send the original document to the address below. Processing time is usually two to three weeks. The cost is $25.00 per certificate. If the documents are to be used for the purpose of adopting a child, the fee is $5.00 per certificate.

NJ Division of Revenue
Notary Public Unit
P.O. Box 452
Trenton, NJ 08646

If expedited service is needed, you may personally deliver or send the document, using any overnight courier service, to the address below. There is an additional $15.00 fee per certificate for expedited service.

Notary Unit
NJ Division of Revenue
33 West State Street, 5th Floor
Trenton, NJ 08608-1214

Note: If you need a vital record such as a birth, death or marriage certificate that has been issued by the State of NJ and bears the State Seal, please contact the NJ Dept. of Health & Senior Services at (609) 292-4087 or by visiting their website.

Application & Requirements

To become a Notary Public you must complete the application process and fulfill the following requirements…

Notary Application

Fill out a Notary Application, which can be obtained at the office of the County Clerk or by clicking on the following link. Be sure to indicate in the space provided whether your application is new or a renewal. If you live in another state but work in New Jersey, you must indicate both your home and business addresses in the spaces provided.

View/Download Notary Public Application

Endorsement by NJ Legislator

A New Jersey Legislator must endorse your notary application on line 10 and 11 of the application before it can be sent to Trenton for processing.

View our list of NJ Legislators and choose one from your district

Mail Completed Application

After the application is endorsed, send it along with a $25 application fee to the following address. Make checks payable to N.J. State Treasurer.

New Jersey Department of Treasury
Notary Public Section
PO Box 452
Trenton, NJ 08625

Note: As most Legislators prefer to forward your application directly to the State Treasurer after endorsing it, you should include your check with the application when mailing it to their office. We recommend calling the Legislator's office to check on that person’s procedure.

Application Approval

When your application is approved, you will receive a Notary Commission from the New Jersey Department of Treasury. This document is constructed in three (3) sections that are attached but perforated. Do not tear them apart. You must then appear in person with this document at the Bergen County Clerk's office to register the Commission. You will also be asked to provide some form of identification, such as a driver’s license, to verify your signature. You must register within 90 days of the Commission date, which is stamped in the top left corner of your certificate. Failure to do so will invalidate your Notary Commission.

There is a $15 fee to register your Notary Commission with the County. You may pay by cash or check made payable to the Bergen County Clerk. You will receive a receipt.

NOTE: Your Notary Commission must be renewed every five (5) years. Unless you have moved and failed to notify the Notary Public Section of your new address, you should receive a renewal application from Trenton automatically, approximately three (3) months prior to the expiration date. If you have not received a new application you may print one out from this website.

To notify the Notary Public Section of an address or name change print out the Change of Address/Name form and send one copy to address provided for the Notary Public Section in Trenton, and one copy to the County Clerk's office for our records.

View/Download the Notary Public Name/Address Change Form

County Clerk Certification

If you need to have your signature certified on a document that you have notarized, bring or send the original document to the Bergen County Clerk’s office. We will attach a County Clerk Certification directly to the document, which certifies your signature. This is a normal procedure for many documents that have to be sent outside of the United States. The fee is $5 per certificate.

Other Resources

For further information about applying to become a Notary Public, contact the New Jersey Department of Treasury at (609) 292-9292 or you may send inquiries via email.

View/Download the Notary Public Manual View/Download the Notary Public Name/Address Change Form
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