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Changes to the NJ County Clerk's Recording Law. Please read important information below.
4/26/2017 Source:
Cover Sheet or Electronic Synopsis Requirement Effective May 1, 2017
In compliance with P.L. 2011, c. 217 (NJSA 46:26A-5), a cover sheet or an electronic synopsis will be required with all land documents submitted for recording. This requirement becomes effective on May 1, 2017.
For customers who record documents in hard copy format via U. S. Mail, express, courier or over the counter – a cover sheet is required. Please download cover sheet here. Please make sure that a cover sheet is included with all land documents submitted to the Clerk’s Office on or after May 1, 2017.
An additional fee of $20.00 Will Be Charged for Documents Submitted Without a Cover Sheet
NJSA 46:26A-5(c) provides that if no electronic synopsis or cover sheet is included, an additional fee of $20.00 will be charged for the cost of indexing the document.
Escrow Account Customers who submit land documents after May 1, 2017 without the required cover sheet will have their recording accounts debited the additional $20.00 fee per document.
Customers paying by check who submit land documents after May 1, 2017 without the required cover sheet and/or $20.00 fee will have their unrecorded documents returned to them accompanied by a letter requesting the additional fee.
eRecording Customers are Compliant with the Cover Sheet/Electronic Synopsis Requirement
For those customers who electronically record documents, a cover sheet/electronic synopsis is an integrated part of the document submitted. There is no further requirement for customers who eRecord. If you are not currently an eRecording customer and would like to register for an eRecording Account, please visit http://www.bergencountyclerk.org/land-records/ for more information.
John S. Hogan
Bergen County Clerk



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The County Clerk is one of three elected constitutional offices in Bergen County: The County Clerk, County Sheriff and Surrogate Court Judge. Constitutional Officers, as their office is prescribed for in the Constitution of the State of New Jersey. The term of office for County Clerk is five years.

The County Clerk's responsibilities include the recording, filing and maintenance of many public records including those effecting property and business ownership. In addition, the County Clerk's office keeps Naturalization Records, processes Passport applications, Notary Public Oaths, Physician and Veteran's Peddlers Licenses, Veteran’s ID Cards and is responsible for one third of the Election process along with the Superintendent of Elections and the Board of Elections. The County Clerk is historically known as the "keeper of records" and is one of the oldest offices in the State of NJ. Many records in the Bergen County Clerk's office are over 300 years old.

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